ProjectManagement Assignment 3 : Is Project Management the best method of implementing change?
Project management by its meaning is the organizing, securing and managing resources; basically it is the foundation of having a high quality and well delivered project outcomes. As you can see, project management (via the use of project management tools) are essential in planning for a good head start, with this you can achieve a higher success rate rather than having it the other way around. Project management helps us to define several things, such as the scope of the project, its elements, the critical things we must consider, the budgeting, its weaknesses, what must be needed to modified, inserted or deleted to enhance the operational process of a project. By breaking a whole project into several milestones into a simplified and refined one, you could simply determine those elements that must be considered and this is done through project management methodology. If you force change on people (without considering their nature, aspects, needs and etc.) normally problems arise for it will create a chaos between the project outcome and the people (which are basically the users of the project). Change must be realistic, achievable and measurable. These aspects are especially relevant to managing personal change. Before starting a project change, you must consult to several people such as the: owner of the project or the client, some expert who will judge those changes and project fairly and better ask yourselves: What do we want to achieve with this change, why, and how will we know that the change has been achieved? Who is affected by this change, and how will they react to it? Project management is the key on answering all of these questions.
To start with, I had mentioned the words modify, insert and delete in which project management are capable in doing to. Clearly, project management is one of the best methods to implement changes inside your projects. I’m not saying that it is totally the best for I am sure that I haven’t met all those implementing changes methods yet, but to assure you that project management is also effective if used properly and abide according to the planned time-line. Remember that as your scope changes, several things will change and that must be considered. As scope changes, the time-line or span of the project, the budgeted cost, and even its quality would be altered. For scope planning specifically comes first before any of those mentioned components. Through this, you can possibly work over changes in a more organized manner, so that you will have a guide or tracking to identify the specific problems ahead as the changes undergoes. Typically, project management is also a useful tool in budget managing, for you could identify if you still have enough resources to be considered to operate some changes and modifications on a project, if there is still an appropriate amount of money to be allocated for some enhancements on it. Considering you are the project administrator or proponent, having enough resources a client could ask for changes on the project to satisfy their basic needs, so you will go through updates on almost all aspects and this project management (tool / method) is a functional way to help you analyze and synthesis a concrete way of meeting them.
Project Management is a methodology and a discipline which can bring significant benefits to organizations by:-
• Ensuring limited resources are used on the right projects – as I had said earlier, project management involves budget planning in order to determine the project limitation and secure its quality.
• Managing complex changes in an organized way – because all elements had been broke down to several structures, changes would easily be applied and the things it will affect will easily be managed or determined, thus making it easier for the project developers to have certain changes on the said project.
• It could also assess some risks as changes occur – certainly there is always a risk inside a project specially in putting up changes. Prevention is better than cure, by engaging in this method you could assess some risks and convert those risks into a useful tool to optimize your project.
In order to have a high quality project outcomes, changes or updates such as deletion and inserting (adding) within a project must be always present. These are some of the several important components to be considered to meet the clients’ standards. Consider a project without this tool or methodology that has undergone several changes to be enhanced; would the resulting project outcome a success? Probably no! Especially when we are talking about huge quantities of projects which are merely composed of several elements and these elements are all having prerequisites, which are the foundation of the project, its core or its major components. Without these project management methodologies and tools, how will you keep track of the issues within a project? And if changes occur, how will you trace the area of effect of the specific changes? How will you determine the changes on the scope and manage the limited resources? Would it be possible to manipulate it easily? No, no, no. Remember, project has a limited time with a definite start and end; you cannot manage changes without these tracking provided by project management methods.
See the difference of not applying and importance of having the project management in terms of including some changes within a project? It will surely help you to manage all of those changes and ensure you the quality of it. Changes are made to suit for the quote “Quality over Quantity”, preferring quality for it would surely satisfy you, than having several functions of quantity but is not satisfying at all. Similarly we could talk about the cost-benefit of a project, wherein lots of benefits are aquired at a lower cost. The usefulness of this specified tool had already been discussed and proven, wherein without this you could not manage changes in just a bunch of time. With this tool and method in hand with several changes, you would surely gain the best quality of the project, assuring that it would give a big impact on the clients’ satisfaction.
http://www.businessballs.com/changemanagement.htm
http://www.spottydog.u-net.com/guides/faq/frameset.html
No comments:
Post a Comment